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NCOER
What Army Regulation prescribes the policies for completing evaluation reports that support the
Evaluation Reporting System (ERS)?
AR 623-3
What DA Pamphlet prescribes the procedures for completing evaluation reports that support the
Evaluation Reporting System (ERS)?
DA Pam 623-3
What does the Evaluation Reporting System (ERS) identify?
The ERS identifies officers and noncommissioned officers who are best qualified for promotion and
assignments to positions of higher responsibility. ERS also identifies Soldiers who should be kept on
active duty, those who should be retained in grade, and those who should be eliminated.
Under the ERS a Soldier is evaluated on performance and potential. In this system, what three
kinds of evaluations are given?
1. Duty evaluations. Either the DA Form 67–9 or DA Form 2166–8 is used for these evaluations.
2. School evaluations. Either the DA Form 1059 and DA Form 1059–1 is used for these evaluations.
3. DA evaluations. Selection boards and personnel management systems are used for these
evaluations. Duty and school evaluations are single time-and-place evaluations and are used to make DA
evaluations. DA evaluations cover the entire career of an officer and noncommissioned officer.
DA evaluations focus on an individual Soldier’s potential. They are judgments on their ability to perform at
current and higher grades, and they are also made to judge whether an officer or NCO should be retained
and given greater responsibility in their present grade. In making DA evaluations, what three factors are
considered?
1. Army requirements for leaders: officers and noncommissioned officers frequently change. At times,
the Army has a need for leaders with certain backgrounds, experience, and expertise. The size of the Army
leader corps by law in terms of strength by grade. Army needs limit the number of selections and
assignments that can be made. Thus, a leader’s potential is partially determined by how they compare with
their peers.
2. Duty performance. Performance of duty is an extremely important factor in determining a leader’s
potential. Duty performance is judged by how well a Soldier performs their assigned tasks and how well
they meet Armyprofessional values uniquely established for each respective corps.
3. Leader qualifications. It must be considered in order to meet Army needs for outstanding leaders of
troop or technical units, supporting staff managers, and technical specialists. One consideration in
determining qualifications is the different skills and backgrounds required by different specialties. Another
consideration is a Soldier’s individual progress through specialist fields to positions of greater
responsibility. In addition, their length of service, civil schooling, military schooling, or other unique skills
required by the Army are considered.
What is the basic strucure of the ERS?
• Allows the rater to give shape and direction to the rated officer or noncommissioned officer’s
performance.
• Provides a chain-of-command evaluation of a Soldier’s performance and potential.
• Allows the entire evaluation reporting process to be reviewed.
What is the ERS Process designed to do?
• Set objectives for the rated Soldier that supports the organization’s overall achievement of the
mission.
• Review the rated Soldier’s objectives, special duties, assigned tasks, or special areas of emphasis
and update them to meet current needs.
• Promote performance-related counseling to develop subordinates and better accompish the
organization’s mission.
• Evaluate the rated leader’s performance.
• Assess the rated leader’s potential.
• Ensure a review of the entire process.
• Noncommissioned officer’s organizational rating chain use DA Form 2166–8; and DA Form 2166–8–
1.
What will a rating chain for an NCO consist of?
• Rated NCO
• Rater
• Senior Rater
• Reviewer
Can an NCO that is on a recommended list for promotion or frocked to one of the top three NCO
grades (first sergeant (1SG), SGM, or CSM) and is serving in an authorized position for the new
grade, rate any NCO under their supervision, if after the rater’s promotion he/she will be senior in
pay grade or date of rank to the rated NCO?
Yes
What is an NCOER?
Raters use the DA Form 2166–8 (NCOER) to provide DA with performance and potential assessments of
each rated NCO. The DA Form 2166–8 also provides evaluation information to ensure that sound
personnel management decisions can be made and that an NCO’s potential can be fully developed.
How many types of NCOERs are there?
There are 7:
1. Annual
2. Change of Rater
3. Relief for Cause
4. Complete the Record
5. 60 Day Rater Option
6. 60 Day Senior Rater Option
7. Temporary Duty, Special Duty or Compassionate Reassignment
What is the minimum period of time for rater qualification?
3 Rated Months
What is the minimum period of time for senior rater qualifications?
2 months
When will a member of an allied force meet senior rater qualifications?
Never
What form is used for the NCO Counseling/Checklist Record?
DA Form 2166-8-1
What are some of the uses of an NCOER?
The information in evaluation reports, the Army’s needs, and the individual Soldier’s qualifications will be
used together as a basis for such personnel actions as school selection, promotion, assignment, military
occupational specialty (MOS) classification, command sergeant major (CSM) designation, and qualitative
management.
What is a rating scheme?
A rating scheme is the published rating chain of the NCO’s rating officials (rater, senior rater, and reviewer).
What forms are used for the NCOER?
• DA 2166-8-1, NCO Counseling Checklist/Record
• DA 2166-8, NCO Evaluation Report.
What is the minimum time period before the initial counseling must be done?
Within the first 30 days of the rating period, effective date of lateral appointment to corporal, or promotion
to sergeant, the rater will conduct the first counseling session with the rated NCO
The initial counseling is slightly different than future counselings in that it primarily focuses on
what areas?
Communicating performance standards to the rated NCO. It should specifically let the rated NCO know
what is expected during the rating period. The rater shows the rated NCO the rating chain and a complete
duty description, discusses the meaning of the values and responsibilities contained on the NCOER, and
explains the standards for success.
Who is the last individual to sign the NCOER?
The rated NCO
Does the rated NCOs signature mean that the rated NCO approve of the bullets / comment on the
NCOER?
No, The rated Soldier’s signature will only verify the accuracy of the administrative data in Part I, to include
nonrated time; the rating officials in Part II; the APFT and height and weight data; and that the rated Soldier
has seen the completed report.
Are NCOERs required for POWs?
No
What are the parts of the NCOER?
Part I. Administrative Data
Part II. Authentication
Part III. Duty Description
Part IV. Army Values/ NCO Responsibilities
Part V. Overall Performance and Potential.
What is the minimum period of time for the reviewer?
None, there is no minimum time required
Are handwritten comments allowed on the NCOER?
No
Will any references be made in an NCOER to an incomplete investigation (formal or informal)
concerning a Soldier?
No
Rating an NCO's fears, inner feelings, enthusiasm, and overall confidence falls into which
Values/NCO Responsibility block?
Physical Fitness/Military Bearing
Is the use of the 2166-8-1 mandatory for counseling all NCOs in the ranks of CPL through CSM?
Yes.
Who can receive an NCOER?
All NCOs
What annotation will be made on the NCOER for a NCO's performance as a member of a Court
Martial?
None
What NCOER is used upon the removal of an NCO from a ratable assignment based on the
decision by a member of the NCO's chain of command?
Relief-for-cause
What Army Regulation prescribes the policies for completing evaluation reports that support the
Evaluation Reporting System (ERS)?
AR 623-3
What DA Pamphlet prescribes the procedures for completing evaluation reports that support the
Evaluation Reporting System (ERS)?
DA Pam 623-3
What does the Evaluation Reporting System (ERS) identify?
The ERS identifies officers and noncommissioned officers who are best qualified for promotion and
assignments to positions of higher responsibility. ERS also identifies Soldiers who should be kept on
active duty, those who should be retained in grade, and those who should be eliminated.
Under the ERS a Soldier is evaluated on performance and potential. In this system, what three
kinds of evaluations are given?
1. Duty evaluations. Either the DA Form 67–9 or DA Form 2166–8 is used for these evaluations.
2. School evaluations. Either the DA Form 1059 and DA Form 1059–1 is used for these evaluations.
3. DA evaluations. Selection boards and personnel management systems are used for these
evaluations. Duty and school evaluations are single time-and-place evaluations and are used to make DA
evaluations. DA evaluations cover the entire career of an officer and noncommissioned officer.
DA evaluations focus on an individual Soldier’s potential. They are judgments on their ability to perform at
current and higher grades, and they are also made to judge whether an officer or NCO should be retained
and given greater responsibility in their present grade. In making DA evaluations, what three factors are
considered?
1. Army requirements for leaders: officers and noncommissioned officers frequently change. At times,
the Army has a need for leaders with certain backgrounds, experience, and expertise. The size of the Army
leader corps by law in terms of strength by grade. Army needs limit the number of selections and
assignments that can be made. Thus, a leader’s potential is partially determined by how they compare with
their peers.
2. Duty performance. Performance of duty is an extremely important factor in determining a leader’s
potential. Duty performance is judged by how well a Soldier performs their assigned tasks and how well
they meet Armyprofessional values uniquely established for each respective corps.
3. Leader qualifications. It must be considered in order to meet Army needs for outstanding leaders of
troop or technical units, supporting staff managers, and technical specialists. One consideration in
determining qualifications is the different skills and backgrounds required by different specialties. Another
consideration is a Soldier’s individual progress through specialist fields to positions of greater
responsibility. In addition, their length of service, civil schooling, military schooling, or other unique skills
required by the Army are considered.
What is the basic strucure of the ERS?
• Allows the rater to give shape and direction to the rated officer or noncommissioned officer’s
performance.
• Provides a chain-of-command evaluation of a Soldier’s performance and potential.
• Allows the entire evaluation reporting process to be reviewed.
What is the ERS Process designed to do?
• Set objectives for the rated Soldier that supports the organization’s overall achievement of the
mission.
• Review the rated Soldier’s objectives, special duties, assigned tasks, or special areas of emphasis
and update them to meet current needs.
• Promote performance-related counseling to develop subordinates and better accompish the
organization’s mission.
• Evaluate the rated leader’s performance.
• Assess the rated leader’s potential.
• Ensure a review of the entire process.
• Noncommissioned officer’s organizational rating chain use DA Form 2166–8; and DA Form 2166–8–
1.
What will a rating chain for an NCO consist of?
• Rated NCO
• Rater
• Senior Rater
• Reviewer
Can an NCO that is on a recommended list for promotion or frocked to one of the top three NCO
grades (first sergeant (1SG), SGM, or CSM) and is serving in an authorized position for the new
grade, rate any NCO under their supervision, if after the rater’s promotion he/she will be senior in
pay grade or date of rank to the rated NCO?
Yes
What is an NCOER?
Raters use the DA Form 2166–8 (NCOER) to provide DA with performance and potential assessments of
each rated NCO. The DA Form 2166–8 also provides evaluation information to ensure that sound
personnel management decisions can be made and that an NCO’s potential can be fully developed.
How many types of NCOERs are there?
There are 7:
1. Annual
2. Change of Rater
3. Relief for Cause
4. Complete the Record
5. 60 Day Rater Option
6. 60 Day Senior Rater Option
7. Temporary Duty, Special Duty or Compassionate Reassignment
What is the minimum period of time for rater qualification?
3 Rated Months
What is the minimum period of time for senior rater qualifications?
2 months
When will a member of an allied force meet senior rater qualifications?
Never
What form is used for the NCO Counseling/Checklist Record?
DA Form 2166-8-1
What are some of the uses of an NCOER?
The information in evaluation reports, the Army’s needs, and the individual Soldier’s qualifications will be
used together as a basis for such personnel actions as school selection, promotion, assignment, military
occupational specialty (MOS) classification, command sergeant major (CSM) designation, and qualitative
management.
What is a rating scheme?
A rating scheme is the published rating chain of the NCO’s rating officials (rater, senior rater, and reviewer).
What forms are used for the NCOER?
• DA 2166-8-1, NCO Counseling Checklist/Record
• DA 2166-8, NCO Evaluation Report.
What is the minimum time period before the initial counseling must be done?
Within the first 30 days of the rating period, effective date of lateral appointment to corporal, or promotion
to sergeant, the rater will conduct the first counseling session with the rated NCO
The initial counseling is slightly different than future counselings in that it primarily focuses on
what areas?
Communicating performance standards to the rated NCO. It should specifically let the rated NCO know
what is expected during the rating period. The rater shows the rated NCO the rating chain and a complete
duty description, discusses the meaning of the values and responsibilities contained on the NCOER, and
explains the standards for success.
Who is the last individual to sign the NCOER?
The rated NCO
Does the rated NCOs signature mean that the rated NCO approve of the bullets / comment on the
NCOER?
No, The rated Soldier’s signature will only verify the accuracy of the administrative data in Part I, to include
nonrated time; the rating officials in Part II; the APFT and height and weight data; and that the rated Soldier
has seen the completed report.
Are NCOERs required for POWs?
No
What are the parts of the NCOER?
Part I. Administrative Data
Part II. Authentication
Part III. Duty Description
Part IV. Army Values/ NCO Responsibilities
Part V. Overall Performance and Potential.
What is the minimum period of time for the reviewer?
None, there is no minimum time required
Are handwritten comments allowed on the NCOER?
No
Will any references be made in an NCOER to an incomplete investigation (formal or informal)
concerning a Soldier?
No
Rating an NCO's fears, inner feelings, enthusiasm, and overall confidence falls into which
Values/NCO Responsibility block?
Physical Fitness/Military Bearing
Is the use of the 2166-8-1 mandatory for counseling all NCOs in the ranks of CPL through CSM?
Yes.
Who can receive an NCOER?
All NCOs
What annotation will be made on the NCOER for a NCO's performance as a member of a Court
Martial?
None
What NCOER is used upon the removal of an NCO from a ratable assignment based on the
decision by a member of the NCO's chain of command?
Relief-for-cause
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AT-4
Awards And
Decorations
Battle Focus Training
Camouflage
Chain of Command
Code of Conduct
Customs & Courtesies
U.S. Constitution
Desert ops
Drill and ceremony
Field Sanitation
First Aid
Flags
Geneva Conventions
Guard Duty
Hand grenades
Land Navigation
Leave and Passes
M4
M9
M16
M203
M249
MK19
Military Justice
C.B.R.N.
NCO Duties
NCO History
NCOER
Promotions and
Reductions
Physical Training
Supply and Economy
Uniforms
Weight Control